As we continue the conversation about How To Find Your Wedding Planning Dream Team, we collaborated with event rental industry expert A Chair Affair. With 15+ years of experience, their reputation is built on quality customer service and an ever expanding rental inventory. They are proud to service Orlando, as well as coverage from Jacksonville, south to Sarasota.
This locally operated and family owned business is dedicated to making your event exceptional through their wide variety of inventory that will enhance any event from casual to upscale formal.
Event Rental Items
As with any wedding service, each wedding rental company will have similar and different items available. First question to ask, “What types of rental inventory do you offer?” Next, “Do you have the number of pieces I need in my chosen style and color?”
A Chair Affair has a wide range of inventory including, but not limited to:
- Chairs
- Lounge Furniture Groupings
- Sweetheart Speciality Seating for the Couple
- Glass Charges
- China
- Flatware
- Stemware, including Colored Glasses
- Catering Equipment
- + More
Questions To Ask Your Wedding Rental Company
Similar to our blog, Helpful Questions to Ask Before Hiring Your Wedding Photographer, below are 7 questions that will guide you to making the right decision when hiring your event rental company. Also included are responses from A Chair Affair, so you can begin making a decision for this next vendor in your wedding planning dream team.
Question #1: Do you have a minimum order requirement? Yes, A Chair Affair’s minimum order is $400 plus a delivery fee.
Question #2: Can you provide reference from previous clents? Of course! You can also read our reviews on The Knot, Wedding Wire and Google.
Question #3: What is your cancellation policy? Our cancellation policy states your retainer will be withheld if you cancel. But, to be honest, we’ve never kept anyone’s money.
Question #4: How far in advance do I need to book my event rental company’s services? At A Chair Affair, we suggest booking our services as soon as possible. Once you have paid your 40% retainer, you are entered into our monthly drawing for up to $500 off your rentals. You will remain in the drawing until the last day of your wedding month. The earlier you book, the more chances to win!
Question #5: Can you accommodate specific themes or color schemes? Yes, we love working with clients who have color schemes. At A Chair Affair we offer a complimentary design session to help you fulfill your design dreams. Schedule a showroom visit today, it is fun!
Question #6: Do you offer delivery and pickup services, and what are the associated costs? Delivery fees are determined by the distance and number of trucks needed, but they typically begin at $350.
Question #7: Are there any restrictions or limitation on how the rental items can be used? Rentals are for a single day. However, additional days are available for half the rental rate. We hope your guests will treat any inventory or products you provide at your wedding with great care and respect.
Take these questions, along with any specific to your event, to your meeting with your event rental company to ensure you can make an informed decision when choosing this vendor.
Advice From An Industry Expert
After fifteen years in business, as a top Florida event rental company, A Chair Affair has seen and heard a few things. As industry professionals, we all work together to share experiences, tips and ideas for creating the best possible event for our clients. We often collaborate, partner and support each other through these connections. Because of this, we appreciate A Chair Affair spilling the tea to us regarding helpful tips for planning a wedding.
Start Early: Begin the planning process as early as possible to avoid feeling overwhelmed. This will give you ample time to research, read reviews, ask advice and book vendors. But, keep in mind, there is no need to feel rushed to make decisions. Go with your gut, you’ll know when you click with a vendor.
Set a Realistic Budget: I’m going to say it… Determine your wedding budget early on and try to stick to it. There, I said it. Since most people have never hosted an event like a wedding, you can find resources for budget recommendations online. However, most of the budget numbers are national averages (your local wedding planner, like Socialite Event Planning, can help you create a realistic budget). Think of the things that mean the most to you and set those dollars as non-negotiables. Track your wedding expenses. You’ll want to allocate money for the venue, catering, decor and entertainment. Also, be sure to consider any additional costs such as taxes and gratuity.
Ask For Help: You do not need to handle everthing by yourself. Consider hiring a wedding planner or day-of coordinator to assist you and reduce the stress and worry. Often times they can save you enough to pay for their services, and believe us, it’s well worth the cost.
Track and Communicate with Your Vendors: Create a spreadsheet (Vendor List) to keep up with the company names, email and physical addresses, and cell phone numbers. Further, include when balances are due. Do not use a debit card to make payments! Get a credit card that offers points that you can use for future travel. Clearly communicate your vision, preferences, and expectations with your wedding day partner.
Take Care of Yourself: Wedding planning can be stressful, so it’s important to take care of yourselves as a couple. Make time for date nights, exercise, relaxation, and self-care. Don’t sweat the small stuff. Remember that the wedding is about celebrating your love. Therefore, don’t let the planning process overshadow the joyous occasion.
Finding the best vendors for your dream wedding is imperative to the success of your day. Remember to research, compare and ask questions as you carefully choose the professionals that will be part of your special event.
If you decide to hire a wedding planner, we hope you will consider Socialite Event Planning. To learn more about us, schedule a call with our owner, Stephanie.
Read our other blogs in this series:
